Teacher App Privacy Policy
The AcademyERP Teacher app lets school staff manage their classes from a phone: timetable, student attendance, diary and homework, class tests and evaluation, syllabus progress and school events. This policy explains what information the app handles, why, and the choices you have.
The app is provided to you by your school. The school decides what staff and student information is recorded and is responsible for it (the "data controller"). AcademyERP / eSchoolGate ("we", "us") operates the app and platform on the school's behalf (the "data processor").
1. Information the app handles
| Information | Source | Purpose |
|---|---|---|
| Login email and password | You | To sign you in. The password is sent over an encrypted connection and is not stored on your phone. |
| Your staff profile (name, contact details, assigned classes and subjects) | Your school | To show your profile, timetable and the classes you teach. |
| Class rosters: student names, roll numbers and class details | Your school | So you can take attendance and record marks for your students. |
| Records you create: attendance, diary and homework entries, class tests, marks and evaluations, syllabus progress | You | Saved to your school's account so students, parents and administrators can see them. |
| Sign-in token | Created by the app | Stored on your phone so you stay signed in. |
The app does not collect your location, contacts, photos, camera or microphone input, and it does not contain advertising or third-party analytics. Links in diary entries open in your device's browser, which is governed by its own privacy policy.
2. Device permissions
- Internet — to connect to your school's AcademyERP account. The app requests no other permissions.
3. How information is shared
- Your school — administrators can see the records you create, and relevant entries (attendance, diary, results) are shown to the students' parents in the AcademyERP Parent app.
- Hosting providers — store data on our behalf under confidentiality obligations.
- Legal requirements — where disclosure is required by law.
We do not sell personal information or use it for advertising.
4. Storage and security
All communication between the app and our servers uses HTTPS encryption. You can only view and edit classes your school has assigned to you. Your sign-in token is removed when you sign out or uninstall the app. Please keep your device locked, as the app gives access to student information.
5. Retention
Staff and student records are kept for as long as your school uses AcademyERP and as required by its record-keeping obligations. When a school asks us to delete its data, or ends its service, we delete or anonymise it within a reasonable period, except where the law requires us to keep it.
6. Children's privacy
The app is intended for school staff only. Student information shown in the app is provided by the school, which is responsible for obtaining any consent required for its collection. Staff must use student information only for school purposes.
7. Your rights and account deletion
You can ask to see, correct or delete your information. Because your school manages staff accounts, please contact your school administrator first; they can update your details or deactivate your account. You may also write to us at the address below and we will work with your school to respond.
8. Changes to this policy
If we change this policy we will update the effective date above, and notify you in the app when changes are significant.
9. Contact
For questions about this policy, contact your school administrator, or email us at support@eschoolgate.com.